Keep the whole team on the same week.
Plan engineers and subcontractors, issue work, capture time and mileage, and finish the site record before details disappear.
- Planner and mobile jobs
- RAMS and works reports
- Maintenance and tasks
The operating system for BMS contractors
Run the work.
See the cash.
Know what’s next.
From the first quote to Friday’s bank position, BMSOps keeps engineers, jobs, paperwork, costs, invoices and the books connected.
No signupReal sample dataEvery module included
Work in one viewEngineers + contractors
Live marginEvery work order
Built in a working integratorCreated from real controls jobs
Office and field connectedOne source of operational truth
Money side includedBooks, cash, VAT and reporting
One honest priceEvery module for every user
One joined-up platform
The whole operation—not another point tool.
BMSOps connects the three parts of a controls company that usually drift apart: the field, the job margin and the books.
Know the margin while you can change it.
Labour, materials, mileage, expenses and procurement roll up live against the work that earned them.
- Variations and payment claims
- Purchase orders and retention
- Live job cost and margin
See the cash and keep the books moving.
Turn operational records into payables, reconciled transactions, forecasts and clean accountant hand-offs.
- Bookkeeping and bank position
- 13-week cash flow
- VAT, tax estimates and reports
What’s new
The product moved on. So did the website.
Recent releases make BMSOps a stronger daily tool for engineers, owners and the office—not just a better work-order database.
The job now fits the phone.
Planner day lists, work-order cards and quick site capture help engineers finish the admin while the job is still fresh.
- Quick 4h / 8h time logging
- Return-trip mileage
- Camera upload for receipts and delivery notes
- Role-aware job information
Friday’s cash position, before Friday.
Bookkeeping, payables and the bank position feed a 13-week cash-flow view with pipeline weighting and a warning floor.
- Bank feed and reconciliation
- Supplier payables
- Cash-flow PDF
Find it, prove it, hand it over.
Global search, reminders, audit history and accountant-ready working papers bring more of the business under control.
- Nine-box VAT working papers
- Corporation Tax estimate
- Verified backups to your own storage
The BMSOps work hub
The work around the work—connected.
Tasks, project plans, site knowledge and company files now live beside the operational records they support. Less chasing. Less context switching. More continuity.
Tasks
From today’s list to the team board.
Turn loose follow-ups into visible work with personal and shared boards made for real delivery stages.
- Board, My Day, list, scratchpad and Team Board views
- Custom boards, lanes, priorities and due-date filters
- Descriptions, deadlines and drag-to-move workflow
Notes
Keep site knowledge where the team can use it.
Build a searchable company memory for survey details, technical references, contacts, admin and improvement ideas.
- Notebooks, tags, colours, search and sorting
- Rich text, headings, lists, checklists and links
- Images, file attachments and portable export
Projects + Gantt
See the plan, the progress and the pressure points.
Give multi-phase controls projects a proper home—from planned dates and ownership to live progress and the commercial record.
- Interactive Gantt timeline with phase progress
- Drag bars to move or resize project phases
- Variations, procurement, photos, notes and documents
- Linked records, comments and teammate mentions
Files
One structured place for the documents people need.
Organise company files without losing the practical controls around finding, sharing and recovering them.
- Folders, drag-and-drop upload and global file search
- Managed share links for external access
- Trash and recovery workflow
- Clear uploader and date history
See the real workflow.
Open the demo and choose Tasks, Projects, Notes or Files from the Work and Company menus.
One connected operating loop
Win. Schedule. Deliver. Bill. Reconcile. Forecast.
WinQuote libraries, client rates and clean proposals.
ScheduleEngineers, contractors and linked work orders.
DeliverTime, mileage, RAMS, photos and reports.
BillInvoices, variations, applications and retention.
ReconcileExpenses, payables and bank transactions.
ForecastMargin, cash, VAT, tax and management reports.
Planning & delivery
See every engineer and subcontractor.
Move work around the week, spot gaps and keep the office and field looking at the same plan.
- Linked work orders
- Multi-day and scattered visits
- Calendar feeds for Outlook, Google and Apple
Job intelligence
Every job. Every cost. One clear view.
Search, filter and act on live operational data without rebuilding it in a monthly spreadsheet.
- Value, cost and margin together
- Per-column filters and saved views
- Excel and PDF exports
The money side is joined up
From work done to cash in the bank.
The commercial trail keeps moving after the invoice: into bookkeeping, payables, VAT and the weeks ahead.
Run the books without rebuilding the job history.
Transactions, templates, payables, receipt attachments, VAT tags and reconciliation share the same business records.
See the pinch before it arrives.
A 13-week projection combines unpaid invoices, supplier payables and committed POs, with an optional pipeline layer.
Nine boxes, with the source beneath them.
Choose a quarter, see how the figures are made up and export CSV, Excel or PDF for the accountant.
A cleaner hand-off at year end.
Revenue, allowable expenses, taxable profit and shareholder estimates are brought together in an accountant PDF—not presented as tax advice.
Generic software stops here
It already speaks controls.
Every specialist feature began as an answer to a real BMS job, not a generic field-service assumption.
Risk and method statements
Hazard scoring, control measures, digital sign-off and paired professional PDFs.
Works reports clients can sign
Site detail, photographs, point lists, graphics and signatures in one record.
Maintenance that doesn’t slip
Visit schedules, service history and reminders per client, site and asset.
Project money handled properly
Schedules of Values, variations, applications, certification and retention release.
Procurement connected to margin
Goods receipt, supplier progress claims, payables and cost posting back to the job.
Controls assets stay visible
Panels, controllers, serial numbers, licence renewals and attention status by site.
Operational assurance
Useful controls, plainly explained.
BMSOps protects the boundaries between engineer, office and accountant without relying on vague security slogans.
Role-aware accessEngineers see the job data they need, while office-side rates and margins stay protected.
Audit historyLogins and record changes are filterable and exportable for deeper review.
Account safeguardsLockout, password reset and forced first-login password changes are built in.
Your own backup destinationVerified archives can be pushed to your NAS or an S3-compatible bucket.
“We didn’t set out to build software. We needed a better way to run our own controls company—so every feature started with a real job.”
Built and used daily by PSBMS Limited, a working BMS integration company in the south of England.
Simple by design
One price. Everything included.
No module maze, feature gates or “contact sales” pricing. Your whole team gets the whole system.
- Every module and unlimited jobs
- Hosted in a UK datacentre — 50 GB file storage per company included
- Calendar feed, bank feed and exports
- Verified backups to storage you control
- 30-day trial on your own data
- No minimum term or cancellation fee
- UK support from people who know BMS
BMSOps Complete
£39
per user, per month · cancel any month
£390 per user yearly · two months free
Founding-firm offer: first 5 companies get £19 per user, per month—locked for life.
Prices exclude VAT.
Straight answers
Fair questions from busy owners.
Is BMSOps only for large controls companies?
No. It is built for small and growing BMS contractors that have outgrown spreadsheets, shared folders and disconnected apps.
Does every plan include every module?
Yes. Planning, work orders, projects, quotations, invoicing, purchasing, expenses, bookkeeping, cash flow, notes, files, assets and reporting are all included.
Can engineers use it from site?
Yes. The responsive interface turns key lists into phone-friendly cards, with quick time, mileage and receipt-photo capture. It needs a live connection; it is not presented as an offline app.
Does BMSOps submit VAT returns to HMRC?
No. It prepares a nine-box VAT working paper with source detail and exports for your accountant. It is a working document, not a direct HMRC submission.
Where do our backups live?
Verified archives remain on the server and can also be copied automatically to storage you control—your own NAS or an S3-compatible bucket.
Can we try the real system first?
Yes. The live demo is a complete working system with fictional BMS company data. No card, installation or sales call is required.
Ten minutes. Real sample data.
See the whole operating loop working.
Poke around the full system. Break whatever you like. The demo resets every night.